Master Plan
|
The Montvale Free
Public Library Master Plan |
|
COLLECTION DEVELOPMENT GOALS
To provide a collection in various media that reflects the Library’s Mission Statement
To maintain and enhance this collection through an organized and continual evaluation of the individual components and through subsequent additions to and deletions from the collection
To provide a collection that examines different viewpoints on a broad range of subjects
To impose no restrictions on access to all materials in the collection
COLLECTION DEVELOPMENT OBJECTIVES
Evaluate budget allocation for collection development taking into consideration the Building Program and the Space Needs Assessment by 12/1/2005 – DONE
Next evaluation, taking into consideration patron use and basic goals of the Library: 12/1/2012
Examine the value of having a specific area of concentration in the library and determine the area, if needed, by 12/31/2005 - DONE
Review collection development policy every five years - DONE 7/2007. Next evaluation: 7/2012
Review census figures to determine the languages(s), other than English, spoken in Montvale to gauge the demand for books in these languages. If the population size of any given language indicates a need to collect materials in that language, conceive a plan and budget for implementation in 2011
Develop contingency plan and priority list to prepare for possible reduction of funding due to economic downturn and/or revised legislation. Plan will review usage of and demand for materials in the collection and cost of said materials. Timing: 10/2009. Coordinate with Staff Development. Review annually.
To maintain and continue to improve the physical plant to insure the capability of fulfilling the library’s Mission Statement and Goals
FACILITY OBJECTIVES
On an ongoing basis, review allocation of shelf space for all collections
Interior decoration:
· Complete stack signs; paint columns in the Children’s Room; select, purchase and install artwork for the wall behind the Circulation desk by 12/31/2005 - DONE
· Purchase plants and colorful pots by 12/31/2005 – DONE; replace plants as needed
· In 2006 revisit interior design of Library to determine need for additional work – DONE – Revisit every other year
On an ongoing basis, work with Borough officials towards installation of automatic doors for the library and for the Municipal Complex and the installation of a canopy at this entrance – Doors installed 11/6/2007
Provide a rolling table at the microfilm/fiche
reader/printer by 12/31/2005 - DONE
Encourage Borough to install lighting at all
parking lot entrances and at locations along
Evaluate and, if needed, provide anti-glare filters for PCs by 6/30/2006 - DONE
Observe patron use of signage and adjust as indicated by 1/31/2007 - DONE
Review potential and justification for the following by 2017:
· Meeting room on same floor as Library
· Children’s area auditorium
· Glass area in current or future space in Library for discussion groups, etc.
· Space for storing books, sorting books, and having book sales - DONE
· Globe
· Media Room
Continue to work with Borough officials to insure—for the safety of patrons and staff alike—that the second floor of the municipal complex is closed off when no one is supposed to be there
Develop contingency plan in case of reduction of funding due to economic downturn and/or revised legislation. Review dates for all facility improvement objectives – 3/2011
Work with Borough officials to replace the twenty-three single-pane windows with double-pane windows, as an energy-saving measure – 2011
Work with Borough officials to replace main doors to Children’s Room with automatic doors – 2012
Work with Borough officials to repaint public areas of the Library – 2012
Work with Borough officials to soundproof Quiet Study rooms – 2013
Work with Borough officials to re-carpet the Library and replace the extra padding at the Circulation Desk – 2014
Add adjustable-height task chairs at the adult “sit-down” PCS - 2015
FINANCE GOALS
To develop an annual budget plan that satisfies
the
To explore sources of funding other than the municipal appropriation
To evaluate the Library’s investments on a periodic basis and insure that any such investments are conservative in nature
FINANCE OBJECTIVES
Explore the most cost-efficient methods to provide services and materials - ONGOING
Determine and train appropriate staff/Board member to assume continuation of the finance systems in the absence of Director with each new Board Treasurer (every two years)
Require participation of Board Treasurer in the annual budget discussions with Borough Administrator and Treasurer - ONGOING
Approach Montvale businesses for alternative funding opportunities, such as sponsorship of ESL or the Summer Reading Program - 2013
On an ongoing basis, pursue all relevant opportunities for grants
Beginning in 2008 review fine structure every three years and adjust as warranted
Determine “Reserves” amount to remain in NJCMF and to be used for emergencies – 8/2009
Establish a reserve fund for capital improvements with a designated amount – 11/2009 – review annually.
Develop contingency plan and priority list to prepare for possible reduction of funding due to economic downturn and/or revised legislation – 10/2009 and review every year. See Collection Development and Staff Development.
INTERLIBRARY COOPERATION GOALS
To maintain communication with members of the library community, including –but not limited to—local school libraries, the Bergen County Cooperative Library System and the Highlands Regional Library Cooperative
To promote and participate in resources sharing among the members of the library community
INTERLIBARY COOPERATION OBJECTIVES
Explore opportunities to expand relationship with
the
Investigate the feasibility of joint programs with other public libraries on an ongoing basis
During the next five years, pursue opportunities of collection development with other libraries including, but not limited to, expensive reference materials. During the past five years, no opportunities arose. During the next five years, pursue if opportunities arise.
PUBLIC RELATIONS GOALS
To keep the public informed about Library services and activities
To maintain a positive image for the Library
To cooperate with local school officials and staffs
To cooperate with local, state and federal government officials
To expand basic Library service by offering selected programs
PUBLIC RELATIONS OBJECTIVES
Investigate feasibility of using
Revamp newsletter to make it modern and sophisticated, entertaining and attractive by spring 2006 - DONE
In cooperation with the Friends of the Library, establish their mission and discuss implementation by 4/30/2006 – DONE
Continue to liaise with Friends
Locate a site for collection, storage, and sale of used books to benefit the library by 3/31/2007 - DONE
Evaluate possibility of using the library for programs at times when it is not open by 6/30/2007 - DONE
Liaise with Borough Historian on an ongoing basis
SERVICE GOALS
To insure that services are broad enough to meet the varying needs and interests of the different constituencies
SERVICE OBJECTIVES
Extend Sunday hours through July in 2006 - DONE
Evaluate extending Saturday and Sunday hours into August in 2007 – Revisit in 2012
Investigate implementation of additional book discussion groups – Revisit in 2012
Reevaluate all programming during 2011
Review hours of service biennially
STAFF DEVELOPMENT GOALS
To continue to hire qualified individuals for all levels of staffing
To maintain a program of in-house staff training for services and procedures
To encourage participation in workshops, seminars, discussion groups and advance study that enhance the employee’s value to the Library and to its users
To foster independent thinking and creativity
To continue to use the special talents of Library employees to the fullest extent possible
STAFF DEVELOPMENT OBJECTIVES
Determine adequate staffing for children’s area and review staffing in other areas by 7/1/2006 - DONE
Review current job descriptions with each new hire
Develop job descriptions where needed by 12/31/2006 - DONE
As finances permit, adjust all library assistant rates to be in line with the rates paid by the Borough
Develop “on call” list for coverage at the Circulation and Reference desks in 2008 – DONE BY BCCLS
Develop contingency plan and priority list to prepare for possible economic downturn and/or revised legislation. – 10/2009 – Coordinate with Collection Development. Review annually.
Establish succession plan for Library Director including timing of hiring and training requirements. Set up committee: 11/2009. Finish plan: 5/2010. Review every other year, starting 2012.
Review Personnel Policy every three years.
BOARD DEVELOPMENT GOALS
To encourage additional education for new and current Trustees by taking advantage of State Library programs and those provided by BCCLS, HRLC or other public library agencies
Insure that all Board members have sufficient knowledge of the Montvale Free Public Library
BOARD DEVELOPMENT OBJECTIVES
Review and make plans for Board members to meet current and future state requirements as necessitated by law - ONGOING
Set up and implement hands-on awareness programs for each member of the Board - ONGOING
Retrain Board members every two years as Board officers change
Each successive Board Treasurer should become “fully conversant” with all aspects of Library finances during the first six months of his/her term
